Your mission
The Office Manager is responsible for ensuring the efficient operation of the office by managing administrative, facility, and EHS (Environment, Health & Safety) activities, while also providing essential support to the sales team. This role plays a key part in maintaining compliance, optimizing internal processes, and contributing to business success through proactive coordination and customer-focused support.
Key Responsibilities:
1. Office Administration & Management
2. EHS (Environment, Health & Safety) Administration
Key Responsibilities:
1. Office Administration & Management
- Oversee day-to-day office operations to ensure a well-functioning, professional work environment.
- Coordinate logistics for opening new offices in the Benelux region.
- Manage office supplies, equipment, and service providers (IT, maintenance, cleaning, etc.).
- Act as the first point of contact for employees regarding office-related matters.
- Handle office contracts, lease agreements, and vendor relationships.
- Monitor office budgets, track expenses, and support financial reporting.
- Coordinate company meetings, events, and travel arrangements.
2. EHS (Environment, Health & Safety) Administration
- Assist in implementing and maintaining company EHS policies and procedures in compliance with local regulations.
- Keep records of safety inspections, incident reports, and compliance documentation.
- Coordinate EHS audits, training, and emergency drills (fire, evacuation, first aid).
- Promote workplace safety awareness and sustainability initiatives.
- Assist the EHS Head to liaise with relevant authorities or consultants on EHS matters.